Venezuela overflying and Landing Permit

Back

IVenezuela Landing Permit & Operational Support

American Flight Support provides comprehensive permit coordination and operational support for both Part 91 and Part 135 operators conducting flights into Venezuela. Due to the regulatory requirements established by the Venezuelan Civil Aviation Authority (INAC), operators should carefully review the applicable procedures and documentation requirements before scheduling operations.

Part 135 Operations

Can you assist with landing permits for Part 135 flights?

Yes. Part 135 operations into Venezuela require a mandatory two-step approval process with INAC (Instituto Nacional de Aeronáutica Civil). Operators must first complete an operator registration process before individual landing permits can be requested for each flight.

American Flight Support can assist throughout the entire process, including document review, coordination with local authorities, and permit management.

Before the registration process can begin, operators must provide an authorization letter confirming that American Flight Support is authorized to represent the operator before INAC for permit registration purposes.

Step 1 – INAC Operator Registration

Purpose of Registration

The operator registration process allows INAC to review and approve the commercial operator prior to authorizing any individual Part 135 flights into Venezuela. Once approved, the operator may proceed with requesting specific landing permits for each operation.

Estimated Processing Timeline

Approximately 5–7 business days, depending on document completeness and local authority processing times.

Required Documentation

Operators are typically required to provide the following:

Air Operator Certificate (AOC)
Operations Specifications (OpSpecs)
Certificate of Registration
Airworthiness Certificate
Radio Station License
Runway Analysis Charts
Formal request letter addressed to INAC outlining:
- Nature of operations
- Intended routes
- Aircraft fleet information
Handling an authorization letter confirming American Flight Support is authorized to coordinate permits on behalf of the operator

Important Notes

All documents should be valid and clearly legible.
Incomplete submissions may significantly delay the registration process.
Additional documentation may be requested by INAC, depending on the type of operation or aircraft category.

Step 2 – Individual Flight Permit Requests

Once operator registration has been approved, landing permits must be requested for each specific flight operation.

Minimum Lead Time

A minimum of 72 hours before arrival is required. Earlier submission is strongly recommended whenever possible, especially during weekends, holidays, or periods of increased governmental processing delays.

Required Per Flight

The following documentation is required for each operation:

Flight Information

Complete flight schedule
Route details
Airport sequence
Estimated arrival and departure times

Aircraft Documentation

Certificate of Registration
Airworthiness Certificate
Insurance Certificate
Radio Station License

Crew Documentation

Crew licenses
Medical certificates
Passports

Passenger Documentation

Passenger passport copies

Flight Files

ICAO departure flight plan
Departure General Declaration (GenDec)

Passenger Manifest & Schedule Accuracy

It is critical that all submitted operational information exactly matches the actual flight operation.

The departure General Declaration must reflect the exact passenger manifest being transported into Venezuela. Any discrepancy, last-minute passenger change, or schedule revision may invalidate the approved permit and require the entire application to be resubmitted for government review.

Because Venezuelan authorities carefully verify operational details, operators should avoid making schedule or manifest changes after submission whenever possible.

Mandatory Insurance Requirements

All insurance policies submitted to Venezuelan authorities must:

Be translated into Spanish
Remain valid throughout the duration of the operation
Include the required coverage categories

Required Coverage

Third-Party Liability

Coverage for bodily injury involving:

Passengers
Crew members
Third parties

Physical Damage Coverage

Insurance must include:

Ground coverage
In-flight coverage

Failure to provide properly translated or compliant insurance documentation may delay permit approval.

Part 91 Operations

Can you assist with landing permits for Part 91 flights?

Yes. American Flight Support can coordinate landing permits for Part 91 private non-commercial operations into Venezuela.

Minimum Lead Time

A minimum lead time of 72 hours prior to arrival is required.

However, operators are strongly encouraged to submit all required documentation well in advance, as permit processing may take longer during weekends, public holidays, or periods of high governmental workload.

Required Documentation for Part 91 Flights

Flight Information

Complete flight schedule

Aircraft Documentation

Airworthiness Certificate
Certificate of Registration
Insurance Certificate
Radio Station License

Crew Documentation

Licenses
Medical certificates
Passports

Passenger Documentation

Passenger passport copies

Flight Files

ICAO departure flight plan
Departure General Declaration, including all departing passengers

Operational Considerations

Please note the following operational requirements:

Any changes to the flight schedule or supporting documentation after submission may delay permit processing.
Passenger information must exactly match the General Declaration.
Last-minute passenger additions or removals may require permit reprocessing and government reapproval.
Operators should ensure all documentation remains valid through the duration of the trip.

Airport Supervision & Coordination Services

Do you supervise operations at other airports throughout Venezuela?

Yes. American Flight Support can provide operational coordination and supervision services through our preferred ground handling partners at several airports throughout Venezuela, including:

SVMG – Caracas / La Carlota
SVBC – Barcelona
SVPR – Puerto Ordaz
SVVA – Valencia
SVBM – Barquisimeto

Services may include:

Ground handling coordination
Permit support
Crew and passenger assistance
Fuel coordination
Airport supervision
Local operational support

Venezuelan Overflight Permits

We have avoided Venezuelan overflights for several years due to operational challenges. Has the process improved, and can you assist with this?

Yes. The process for Venezuelan overflight authorizations has become significantly more manageable in recent years following regulatory updates and operational improvements by the Venezuelan Civil Aviation Authority (INAC).

American Flight Support can assist operators with the registration process required for Venezuelan overflight operations and provide guidance throughout the approval process.

Operators must first complete an initial registration with INAC before overflight notifications can be processed. Our team can coordinate and assist with this registration on your behalf.

Important Operational Considerations

It is critical that all outstanding INAC invoices and charges are resolved prior to attempting Venezuelan overflight operations.

Please note:

Historical charges associated with previously operated or sold aircraft may still remain linked to the operator within the INAC system
Outstanding balances may delay or prevent overflight approval until resolved directly with the authority
Fleet records may need to be updated to remove aircraft no longer operated by the company

Once the operator registration and account reconciliation process have been completed, Venezuelan overflight operations are generally much more straightforward than in previous years.

Overflight Notification Lead Time

After registration approval, the standard lead time for Venezuelan overflight notifications is approximately 72 hours prior to entry into Venezuelan airspace.

For additional information regarding permit processing, operational requirements, or airport support services in Venezuela, please contact American Flight Support.